Minutes from Singing Lions AIG Board Meeting Teleconference

- Action: Keith agreed to put together a financial disclosure statement for the next newsletter and make a full annual report at the April annual meeting in accordance with the AIG by-laws.

- Action: All committee chairs agreed to submit an annual budget estimate to Keith by the end of January.

(2) Fundraising Committee Report

- Keith report that no progress had been made with forming/organizing this committee.

(3) Social Committee Report

- Social committee has been formed. Committee is working two issues. First is

Upcoming Penn State football ticket lottery.

- Action: Jessica took an action to write up a blurb for the upcoming newsletter

to guage interest. We agreed that people would pay for any tickets won using

their credit card on the AIG web site through PayPal

- Action: Jeff agreed to create a page on the web site for this purpose.

- Action: Second near term task being worked by the social committee are the

plans for the April alumni social in conjunction with the 1^st annual meeting. Jessica accepted an end of January deadline to get the most basic details worked out such as time and place (and perhaps a cost estimate) so we could advertise in the Feb newsletter.

- Action: Tim agreed to contact Dana Allen (PSAA) to find out if there would

be any “issues” with the AIG using any football tickets won as an fundraiser (such as through a raffle)

(4) Connections Committee

- Jeff reported no activity but promised to get things going soon.

- Tim reported 1^st newsletter printed and mailed out for committee on 5 January.

- Action: Jeff requested assistance recruiting committee members. Margee took action for Nominating Committee to provide assistance.

(5) University and Public Relations Committee

- Tim reported no activity since last board meeting. A meeting of the committee

in State College in Feb is planned.

(6) Membership Committee

- Keith reported for the membership committee on behalf of Tia.

- The committee has been formed. And have brainstormed a list of great ideas

for membership recruiting initiatives over the next year.

- Action: The Board gave some near term guidance to focus on current PSAA

members and to try to recruit between 5 and 10 over the next few months.

(7) Nominating Committee and 1^st Election Plans

- In accordance with the decision made in the October meeting, the Board

discussed progress and plans for the upcoming election that will expand the

board by two members. We reminded everyone that this was a temporary

expansion and the board would be back down to its standard size by April

2005 when the two interim board members will resign

- The board agreed to conduct the election by placing a mail-in ballot in the

January newsletter. AIG members will also be given the opportunity to vote

via email.

- Actions: Nominating committee is already working on four individuals who

previously had expressed interest in serving on the board. They will narrow

the list and provide the official nominations to the board by the end of

January.

(8) Chad initiated some discussion about the date and venue for the Singing Lions spring concert. He had concerns about the cost of using Schwab. Individuals on the board expressed opinions that the cost was worth the risk…and that with proper advertising they would probably do no worse than break even. Chad Elder said he was convinced and would take the recommendation back to the Singing Lions officers for a vote. If all works out, the Singing Lions will do their concert in Schwab on April 18, 2004. The AIG, then, will have a board meeting on the day prior (April 17) and host an alumni social event prior to the concert on the 18^th in conjunction with the AIG’s first annual meeting.

(9) One last item. Jessica raised the point that certain AIG members might prefer to receive their AIG newsletters electronically. Jeff took an action to put a message in the upcoming newsletter that would prompt a response from those (via email) who have this preference.