SINGING
LIONS E-Mail: aig@singinglions.org |
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SLAIG Board Meeting August 14, 2004 In attendance: Tim, Tia, Jeff, Margee, Sue, Jill, Allison, Janine (and baby Ian!) Via conference phone: Pete, Keith I. Reception and Introductions II. President’s Report The Good News! 1. Reception for Singing Lions last Fall (Ohio State Game) 2. SLAIG social event at spring i. Poor initial response, but worked out fine to do cookies/punch reception at the SL concert. Maybe advertise via email sooner next time. ii. Over 20 SL’s out to dinner at Hoss’s after concert a great time 3. Web page looking fabulous (awesome job, Jeff!) 4. Participated in PSAA football lottery i. Only one set of tickets purchased probably due to others already having their tickets 5. Relationship with current SL group improved (they even know what GWEE means!) 6. Fulfilled all requirements for charter- now receiving all benefits. 7. SL’s doing a great job as a student run organization 8. SL’s relationship with PSAA improved (with some help from Pete) The "Not-So-Great" News 9. Participation at all events disappointing 10. Some committees struggling…chair doing most of the work (e.g. Membership, Connections) 11. We are not officially chartered yet…although coming within months! 12. SL’s have to reinvent their relationship with Pete each year 13. SL’s have not taken advantage of AIG talent pool of leveraged AIG members enough for concerts and tour assistance 14. SL’s are still a student run group Primary Challenges 15. More participation and assistance from Board members (e.g. September event) 16. More participation from AIG membership 17. Need to develop plan now for Anniversary i. get lots of people committed to help ii. taking action and getting plans made iii. start advertising campaign 18. Need to try to find people on Watch List (e.g. Eileen Savage) 25th Anniversary Weekend Ideas (joint with Social Committee) 19. Not only planned by social committee, but more members involved 20. PICK DATE- After considering avoiding Easter, Palm Sunday, Blue/White weekends, the group decided to commit to the weekend of April 1-2, 2006 (25th Anniversary Celebration on April 1, 2006 and SL Concert on April 2) 21. Proposed schedule for the day (4/1/2006) i. Start Saturday (4/1/2006) with Board meeting ii. Lunch (11-1 pm) maybe from Subway followed by Sing-Along (1-3 pm) in Hintz (?) 1. Have SLAIG shirts available for purchase iii. Social get-together (5-6:30) at Penn State Conference Center or Nittany Lion Inn (?). Maybe "mingle activities" iv. Dinner/Cabaret Night (starting at 6:30) 1. Running slideshow covering all the years of the SL’s. Action: Sue to recruit volunteers to coordinate collecting photos from all "eras". Tia and Jeanine volunteered already, and Margee suggested Jill Williams as well. 2. Idea: Maybe enlist Jeff’s help to compile CD-R of a lot of pix and sell at the event v. Recruit former SL instrumentalists for Cabaret Night 1. Action: Jeff to check into interested parties for band vi. Re-create old SL numbers 22. Sunday, 4/2/2006, SL concert i. Limit SL alumni involvement to traditional Sing, Sing, Sing ii. Maybe recognize Pete Keifer and Bill Noyes iii. AT SCHWAB!! 1. Action: Tim to check into reserving Schwab as an alumni group so the SL’s don’t get bumped by another group 23. Accommodations i. Block rooms at event site and maybe other ii. Action: Tim to call hotels regarding availability 24. Marketing Campaign i. Develop strategy ii. One-page insert in Newsletter (starting in September, 2004)…Action: Jeff/Social Committee 25. Action (before April, 2005): Social Committee to get started with nice looking invites via email and PSU postcards for those not on email (Jeff will help), RSVP’s, marketing (inserts for newsletters), menu, ticket prices (how to handle payments…, decorations (cost?) 26. Need to limit upfront costs as much as possible Elections/Board Position Terms 27. Tim proposed a revised structure of the Board position through 2007. Why? The current structure would mean half of the elected Board positions up for election each year, over the next two years, with complete turnover by 2007. To ensure continuity, Tim proposed 3-year terms for current members so that there are only two elected positions up for election each year. 28. Unanimous decision by the Board to change the term of the positions per Tim’s proposal. 29. Both Margee and Jeff have requested to terminate their Board positions in spring, 2005. Jessica requested that her position be converted to an elected position in 2005 (for which she may run for again to start a new term). Margee’s elected position will be replaced by nomination. Jeff’s appointed position may or may not be replaced by the President. 30. In 2006, two more additional elected Board positions will be replaced. 31. Action: Nominating committee to look at potential candidates for elected as well as Presidential appointed positions III. Financial Report (Keith) Income and Spending 1. Collected $130 thus far this year in direct donations plus $310 from the PSAA for a total income of $440 so far this year. 2. Expenses totaled $142 thus far this year. 3. Net income/spending is nearly $300 this year thus far. 4. Keith presented reasons for optimistic view on significantly increased donations to the group with launch of marketing campaign and growth in group involvement. Fundraising 2. Tim led discussion on what our reasons for needing to do fundraising. The Board developed three objective in fundraising: i. Re-imbursement to SLAIG Board members who have spent personal funds for SLAIG activities ii. Position SLAIG for future donations to SL’s as per our vision statements. iii. Serve as a supplier of items of interest to SLAIG members, e.g. SL memorabilia, shirts, CD-R of SL pix, etc. 3. Ideas that held the most promise i. E-Bay auction (great idea, Jill!) of SL, music, PSU items 1. Suggestion: Item to be donated by members or community. Percent of proceeds to go to SLAIG fund. ii. Silent auction at 25th Anniversary event iii. SLAIG t-shirts for sale online, Anniversary 4. Action: Keith to meet with financial committee re: fundraisers for detailed plans IV. Nominating Committee (Margee) Action: Candidate for ’05 election Action: Margee to review possible candidates for a seat on the Alumni Council. V. Connections Committee (Janine) Newsletter Reviewed newsletter "procedures". Idea to highlight 2-3 former SL members in future issues Networking possibilities from current SL group to SLAIG members to be included a. Mention at September meet and greet as well Announce forum on website to update SLAIG members’ personal info Announce ’05 elections in Feb newsletter VI. Webmaster’s Report (Jeff) A. Demographics of membership 1. 389 records; 268 pop choir/SL former members; 89 PSAA members; 64 friends; 57 uncoded (maybe belonged to more than one group 2. Started photo gallery a. Action: Jeff to find anyone interested in working on photo gallery (Marty?) Demonstration of SLAIG website and what’s new to Board members VII. Membership Committee (Tia) Very disappointing year despite Tia’s enthusiasm- lack of anyone on the committee to have a meeting or teleconference; little response to Tia’s emails. Action: Board members to contact committee members and ask if they still want to be involved VIII. Pete! SL’s have asked Pete to be involved in their auditions this Fall to help select members. Richard Kennedy to serve as Interim Director of the School of Music a. Pete foresees no movement on anything until a permanent director is hired. IX. UPR Committee (Tim) Mission to get SL’s back in the School of Music. 1. Is current SL group on board with this? 2. Allison: Do we have enough qualified students to continue running the group each year? 3. Discussion on levels of university connection, e.g. fully within School of Music, university-affiliated group like The Lion Ambassadors, etc. 4. Action: UPR committee to analyze pros and cons an discuss with SL’s and SLAIG X. Social Committee (Sue, based on Jessica’s report) See earlier sections of minutes for overlap with social comm. Discussions Fall "Meet and Greet" with the current SL group September 12, 2004, 12-2 pm in Music Bldg. Action (Sue): Request SLAIG funds for pizza and drinks from Keith Today, Tim, Courtney, Sue, Dave, Jill, and Jeanine committed to attend (possibly Margee and Marty as well) Action (Jeff): Generate list from database of all SLAIG members living within a couple of hours from State College to attend event. Board members to volunteer to telephone several members each to invite to the meet and greet. C. Action (Jessica): Email SLAIG members to inquire about interest in SLAIG tailgate before Homecoming game (if enough members will be attending)
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